Stay GDPR Compliant with Cantec
When most businesses think of GDPR compliance, they focus on email security, cloud storage, and IT systems. But what about your printers? Your document storage? Your scanning workflows?
According to Gartner, 70% of Irish businesses have faced a print-related data breach. That’s a massive blind spot for companies aiming to meet General Data Protection Regulation (GDPR) standards.
At Cantec, we help businesses close that gap, giving you the tools and processes to secure your printed, scanned, and stored documents, and protect the personal data flowing through your organisation every day.
What GDPR Says About Data Security
Under GDPR, every organisation must be able to demonstrate the measures they have taken to protect personal data, across every system and workflow, including your print and document management processes.
This means:
- Securing access to personal data
- Controlling who can print, scan, and copy sensitive documents
- Tracking and auditing all document activity
- Ensuring secure storage and proper disposal of data
Failure to protect this information could expose your business to reputational damage and hefty fines.
How Cantec Helps Secure Your Print & Document Workflows
Cantec’s print and document solutions are built with security in mind, helping you reduce risk and demonstrate GDPR compliance in your day-to-day operations.
Secure Print Release with uniFLOW
- Documents are only released when the authorised user is at the printer.
- Prevents confidential files from being left on printer trays.
- Tracks user activity for full audit trails.
User Authentication & Access Control
- Require PIN codes, swipe cards, or secure logins before accessing devices.
- Limit who can print, scan, or copy sensitive information.
Document Management with Therefore™
- Store digital documents securely with role-based access controls.
- Ensure all document access, edits, and deletions are logged.
- Manage document retention and deletion policies in line with GDPR.
Automated Workflows with SmartOffice
- Automate document routing so personal data isn’t left sitting in an inbox or on someone’s desk.
- Control how invoices, contracts, and HR files are scanned, shared, and stored.
https://cantecgroup.ie/office-automation/accounts-payable-system/
Data Encryption & Secure Disposal
- All data transmitted to and from Canon devices is encrypted.
- Devices are configured to securely wipe data when no longer needed.
Demonstrate Compliance, Reduce Risk
By implementing these solutions, your business can demonstrate the steps it has taken to protect personal data, giving you peace of mind and a clear paper trail in the event of an audit.
And, more importantly, it protects your staff, clients, and partners from preventable data breaches.
Ready to Secure Your Print Environment?
Whether you’re reviewing your GDPR compliance for the first time or strengthening your existing data protection strategy, Cantec is here to help. enquiries@cantecgroup.ie.
Book a free print audit today to see where your risks lie and how we can help you secure your print and document workflows.
