Summer Efficiency: How to Keep Business Running While the Office Empties
Summer is the season of holidays, long weekends, and (for many businesses) a quieter office. But just because half the team is on the beach doesn’t mean your operations should hit pause. In fact, summer is the perfect time to streamline processes and boost workplace efficiency, especially when you’re operating with a leaner crew.
At Cantec Group, we understand the challenges of keeping things running when your team is stretched thin. That’s why we focus on smart, scalable solutions that help you do more, with less.
Why Summer Efficiency Matters
With team members in and out of the office, workload handovers can get messy. Deadlines can slip. Invoices can sit unapproved. And those “quick jobs” become less quick.
Summer slowdown doesn’t have to mean slow operations. With the right technology in place, your team can maintain productivity, even at half capacity.
Here’s how to keep your business moving with confidence during the summer season.
1. Automate Accounts Payable and Approval Workflows
Manual invoice processing eats up time. During the summer, it can completely stall when key approvers are out of office.
With SmartOffice AP Automation, your team can:
- Automatically route invoices for approval
- Match POs and invoices without lifting a finger
- Reconcile statements with one click
- Approve remotely, from anywhere
This means no more bottlenecks and no more last-minute panics. Whether you’re in the office or on the sun lounger, everything keeps moving.
2. Use Document Management to Keep Everyone in Sync
When teams are spread thin, the last thing you need is a wild goose chase for documents. That’s where document management systems like Therefore™ come in.
A structured, searchable archive means:
- Fewer duplicate files
- Secure remote access
- Real-time version control
- Easier collaboration (even across locations)
No more digging through shared drives or emailing “latest version please?”, just seamless, secure access to what your team needs.
3. Set Up Cloud Printing for Flexibility
Summer is the season of hybrid schedules and remote catch-ups. Cloud printing makes life easier for teams working on the move or rotating shifts.
With Canon’s UniFLOW Online and other cloud print solutions from Cantec, your staff can:
- Submit print jobs from any device
- Collect them from any enabled printer
- Release securely using a PIN or badge
- Monitor usage and costs
Cloud printing gives you flexibility without sacrificing control, ideal for dynamic, summer-style workdays.
4. Lean Into Managed Print Services
If your business doesn’t have the internal bandwidth to manage print fleets, consumables, or maintenance (and let’s be honest, who does in July?), that’s where Managed Print Services (MPS) come in.
With MPS from Cantec Group, you benefit from:
- Proactive device maintenance
- Automated toner replenishment
- Usage tracking and cost reporting
- Expert support when you need it
It’s print without the pain, freeing your team up to focus on real priorities.
5. Use the Quiet Time to Optimise
Summer is a great time to audit and improve internal systems. Use this season to:
- Review your document workflows
- Ask your team what slows them down
- Schedule a free print audit with Cantec
- Digitise archived paper records
Even small improvements now can set you up for a smoother (and more productive) Q3 and Q4.
Keep Business Moving This Summer
Smart systems don’t take holidays. When your team is lighter on the ground, the right tools keep things running without missing a beat. Whether it’s automated invoice workflows, secure cloud printing, or a full managed service, Cantec is here to support your summer strategy.
If you’d like more information on how to maximise your business’s print efficiency, contact us on enquiries@cantecgroup.ie.
