Say goodbye to sorting post, printing invoices, and manual approvals! SmartOffice’s Accounts Payable System processes supplier invoices directly from email into your accounts package, ensuring seamless, error-free management with remote approvals and full visibility.
How does SmartOffices AP System work?
Your suppliers email their invoices and statements to your designated SmartOffice Accounts Payable email account. SmartOffice’s AP system simply extracts the data from invoices to code, process, distribute, approve and store it. Accounts are automatically updated and reconciled with the statement. Any missing invoices are automatically requested and all documents are securely stored.
AP Automation
- Approvals & Auto Coding: Automatically apply NL coding based on supplier, PO, and line-item details.
- Three-Way Matching: Cross-check POs, invoices, and goods receipts for faster, seamless approvals.
- Statement Reconciliation: Effortlessly match supplier statements with invoices and resolve discrepancies with targeted alerts.
- Price Watch: Track invoice prices and receive instant alerts for unexpected changes.
PO Pro
Take control of your purchasing process with PO Pro, our seamless solution for efficient purchase order management:
- Requisition & Approval: Easily create order requisitions with attached quotes or product details and streamline approvals with all documents in one place.
- Paper-Free Process: Eliminate spreadsheets and paper trails for a centralised, single source of truth.
- Complete Control: Manage budgets, approver limits, price control, project and departmental costing with ease.
- Dynamic Reporting: Create custom, detailed reports to gain insights at a glance.
Integrate seamlessly with the leading Accounting & ERP platforms
Features & Benefits
Store & Search
Securely stores all invoices for 7 years with advanced search functionality.
Document Tracking
Easily monitor invoice approval status, providing detailed tracking of approval processes.
Multiple Logins
Manage multiple company accounts effortlessly with our convenient multiple login feature.
Intuitive Dashboard
Our user-friendly dashboard provides real-time insights into your invoice approval process, ensuring full visibility.
Delivery Confirmation
Ensure accurate deliveries with our delivery confirmation feature, resolving issues with supplier shortages with ease.
Drastic Savings
Enjoy significant savings in time, money, and effort by automating invoice processing and reconciliation.
Book a FREE SmartOffice Accounts Payable Demo
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